One Stock Number Across Three Warehouses
A composite scenario showing how a unified catalog and reorder rules resolve the "which warehouse has this" problem for distributors.
Company profile: A hardware and equipment distributor operating three regional warehouses and a small direct sales team.
Illustrative scenario. This is a composite example based on patterns we commonly see across DexVee deployments in this industry — not a single named, verified customer. Company details, quotes and figures are representative, not audited results from one specific business.
The situation
Each warehouse kept its own stock records, reconciled manually and irregularly against a central spreadsheet. Sales staff quoted customers based on whichever number they had last seen, which was sometimes weeks out of date — leading to orders confirmed against stock that had already sold out elsewhere.
Reordering was reactive: a warehouse manager would notice a shelf running low and place a purchase order, often too late to avoid a stockout on fast-moving SKUs.
The approach
Unified product catalog
All three warehouses were migrated onto one shared catalog with per-location stock tracking, replacing the separate spreadsheets.
Reorder rules
Reorder points were configured per SKU based on typical vendor lead time, so a purchasing signal fires before stock actually runs out.
Batch tracking
Stock was tracked at batch level, giving a real answer to warranty and traceability questions instead of a guess.
What changed
- In this scenario, sales staff quoted from live, per-warehouse stock numbers instead of a number that could be weeks stale.
- Stockout-driven order cancellations dropped noticeably within the first full quarter of reorder rules being active.
- Warehouse managers stopped reconciling counts by phone — the shared catalog became the one number everyone trusted.
Solutions used in this scenario
Is your business facing something similar?
Talk to our team about your actual setup — we'll tell you honestly whether DexVee is a fit.