Invoicing, purchasing and payments that actually reconcile
A GST invoicing ERP for Indian businesses — CGST/SGST/IGST calculated automatically, POs reconciled to bills, nothing missed.
The challenge
Finance teams in growing businesses often juggle a billing tool for invoices, a separate spreadsheet for purchase orders, and manual GST calculations that are easy to get wrong — especially once a business bills across multiple GST registrations or state offices.
Purchase-to-payment tracking is usually worse: purchase orders live in email, vendor bills get matched to POs by hand, and nobody can quickly answer "what have we committed to spend, but not yet been billed for?"
Finding a GST invoicing ERP that genuinely fits Indian compliance requirements — CGST/SGST/IGST splits, multi-GSTIN organisations billing from different state offices, e-way bill–ready document data — is harder than it should be. Most accounting tools either oversimplify Indian GST or require a CA to configure them correctly. Businesses in India need software that handles the tax engine automatically on every transaction, ties purchase orders to vendor bills for accurate input tax credit tracking, and generates the ageing reports that GST reconciliation depends on — without running a separate billing tool and a separate inventory or ERP system that never quite agree on the numbers.
How DexVee helps
One connected ledger, from quote to reconciliation
Sales documents (estimates, sales orders, invoices, credit notes) and purchase documents (POs, bills) share one product catalog and one GST engine, so numbers match without manual reconciliation.
GST-compliant invoicing
Invoices, credit notes and e-way bill-ready documents calculate CGST/SGST/IGST automatically based on billing address and registration — including multi-GSTIN organisations.
Purchase orders to bills
Purchase orders track delivery and invoicing coverage (not invoiced / partially / fully / over-invoiced) automatically, so nothing gets paid for twice or missed.
Payment tracking
Payment status is computed from actual recorded payments against invoices and bills — not a manually-updated flag someone forgets to change.
Recurring & contract billing
AMC and subscription contracts generate their billing cycle automatically against contract terms, instead of relying on someone remembering to raise an invoice each month.
Outstanding & ageing reports
See exactly what’s overdue, by customer or vendor, without exporting invoice data into a spreadsheet to build an ageing report by hand.
Role-based approval
Purchase orders and high-value documents route through configurable approval steps, so spend commitments aren’t made unilaterally.
What this looks like in practice
- An invoice raised from a won deal or completed work order carries the correct GST split automatically, with no manual tax calculation.
- A finance lead can answer "what’s outstanding from this vendor" in one screen instead of cross-referencing POs, bills and payments by hand.
- Multi-office organisations bill correctly across GST registrations without a separate finance process per office.
Frequently asked questions
Yes. Each office/branch can carry its own GSTIN, and the correct registration is applied automatically based on billing address and the transacting office, including CGST/SGST vs IGST determination.
Sales documents carry the structured data e-way bill generation needs (HSN, quantities, values, transport details); direct e-way bill API filing is on our roadmap — for now the data export is built to feed your existing e-way bill process without re-entry.
DexVee tracks invoicing coverage per line item, so a partially-billed PO shows exactly what’s been invoiced and what remains outstanding, rather than a single all-or-nothing status.
Yes. DexVee handles GST invoicing natively — CGST/SGST/IGST is determined automatically from billing address and the transacting GSTIN, so the correct tax split appears on every invoice without a manual calculation. Credit notes carry the correct tax reversal, and every sales document is structured to provide e-way bill–ready data without re-entry. Multi-GSTIN organisations are explicitly supported: each office bills from the correct registration based on which branch is transacting. All of this is part of the same platform as CRM, Field Service and Inventory — not a standalone billing tool that needs to be reconciled with the rest of the business at month-end.
Case studies
Distribution & Inventory-Led Businesses
One Stock Number Across Three Warehouses
A composite scenario showing how a unified catalog and reorder rules resolve the "which warehouse has this" problem for distributors.
Professional Services
Making Delivery and Billing Agree
A composite scenario showing how a shared account record closes the gap between what sales scoped and what finance billed.
From our Insights
One Platform, Several Companies: Designing Multi-Company Workspaces
Running sibling companies on one ERP: what data isolation should cover, how workspace switching should work, and when to consolidate reporting or keep it apart.
Why Your Receivables Don't Match the Ledger
Your AR outstanding and debtors ledger disagree. The usual causes: unapplied receipts, unbooked TDS, credit notes, drafts and migrated balances, and fixes.
AMC Contract Billing Automation
AMC billing has a specific failure mode generic invoicing tools don't solve. Here's how to actually automate it, including GST and out-of-scope parts.
The Cost of Disconnected Sales & Delivery
When a won deal doesn't cleanly become a service ticket, work order or invoice, the cost shows up everywhere except where you're looking for it.
Approval Workflows That Don't Bottleneck
Approval chains are meant to add control, not friction. Here's how to design them so they don't quietly become the reason nothing moves.
How Multi-GSTIN Billing Actually Works
A practical breakdown of CGST/SGST vs IGST determination, multi-registration billing, and the mistakes we see growing businesses make.
Ready to see Finance & Billing in action?
Talk to our team about your specific workflow — no generic demo script, just a conversation about what you actually need.