Know what’s in stock, where, and when to reorder
One product catalog, batch-level tracking, and reorder rules that trigger before you run out — across every warehouse.
The challenge
Businesses that resell hardware, manage spare parts, or run multi-location stock often end up with inventory data split across a purchasing spreadsheet, a warehouse register, and whatever the sales team remembers is available. Stock counts drift from reality, and nobody notices a shortage until an order can’t be fulfilled.
Batch and serial-level tracking — critical for warranty claims, recalls, or SKU bundles — is especially hard to maintain by hand once volume grows past a few dozen SKUs.
How DexVee helps
One catalog, real stock levels, proactive reordering
Inventory shares the same product catalog as Sales and Finance, so a sales order actually reflects available stock, and a purchase order updates it the moment goods are received.
Unified product catalog
One catalog of products and SKUs — including bundles — used consistently across sales quotes, purchase orders and stock records, so nobody is quoting from a stale price list.
Batch-level tracking
Stock is tracked at batch level with import history, so warranty, recall and traceability questions have a real answer instead of a guess.
Reorder rules
Configurable reorder points trigger a purchasing signal before stock actually runs out, instead of relying on someone noticing a shelf is empty.
Multi-warehouse stock
Track stock levels independently across multiple warehouses or branch locations, with visibility into what’s where — not just a single combined number.
SKU bundles
Sell pre-configured bundles of individual SKUs as a single line item, with stock correctly decremented across every component.
Stock & movement reporting
See stock value, ageing and movement history by warehouse or SKU, the numbers procurement and finance both need but rarely agree on.
What this looks like in practice
- A sales rep quoting a customer sees real, current stock — not a number that was accurate three weeks ago.
- Reorder points flag low stock before a customer order is blocked by an unexpected shortage.
- A warranty or recall question can be answered by batch, not by guessing which shipment a unit likely came from.
Frequently asked questions
Yes — once a serialised item is sold or installed at a customer site, DexVee continues tracking it as a customer asset (warranty, service history, contract linkage), connecting inventory data through to Field Service.
Yes, stock levels reflect confirmed sales and purchase transactions in the same system — there’s no separate stock-take reconciliation step needed for day-to-day accuracy.
Yes, stock is tracked per warehouse/location, and reorder rules and reporting can be scoped per location or rolled up across the organisation.
From our Insights
Structuring Inventory Across Warehouses
Adding a second warehouse breaks assumptions that worked with one. Here's how to structure inventory so more locations don't compound it.
Approval Workflows That Don't Bottleneck
Approval chains are meant to add control, not friction. Here's how to design them so they don't quietly become the reason nothing moves.
Setting Reorder Points That Actually Work
Most reorder points are guessed, not calculated. Here's a straightforward method that accounts for lead time and demand variability.
Ready to see Inventory & Operations in action?
Talk to our team about your specific workflow — no generic demo script, just a conversation about what you actually need.